General Considerations
Who will be the architect’s representative during the assignment?
What is the site contact name and number?
Is security clearance required?
No Yes
Is there a security department that must be notified about the assignment?
No Yes
Is parking available for the photography crew?
No Yes
Are certificates of insurance required?
No Yes
Who needs to receive them?
Site access and security
Where is the loading dock?
Are there restricted hours?
No Yes
Will the photographer have total access or need keys to specific areas?
No Yes
Will the crew and equipment be able to get in or out after hours?
No Yes
Will a floor plan be provided?
No Yes
Will elevators be working?
No Yes
Does the photographer have access to ladders and dollies?
No Yes
Does the photographer have access to vacuum cleaners and cleaning supplies?
No Yes
Will the air-conditioning or heat be off during the assignment?
No Yes
Do special arrangements need to be made to keep the HVAC on or to turn it off?
No Yes
Will all alarms be off?
No Yes
Is there a secured place to store equipment during multiple-day assignments?
No Yes
What are the emergency phone numbers for assignments taking place during weekends or after hours?
Illumination
Does the photographer need approval to adjust interior, exterior and ambient light?
No Yes
Is the lighting computer-controlled?
No Yes
Are the lights controlled by motion sensors?
No Yes
Is all lighting operational and are the bulbs consistent within areas?
No Yes
Will spare bulbs be available?
No Yes
Can lights be manually turned on and off from a circuit breaker?
No Yes
Will the photographer have access to the circuit box?
No Yes
Is a building engineer or an electrician available if required?
No Yes
Are there windows in the space?
No Yes
Is there a way to control ambient light?
No Yes
Furniture and fixtures
Do any decorations or signage need to be removed?
No Yes
Can desks be rearranged without permission?
No Yes
Will props or models be necessary?
No Yes
Does the photographer have permission/password access to turn on computer screens, television monitors and AV equipment?
No Yes
Must specific images be loaded into the devices in advance?
No Yes
Personnel
Are the owner and the occupants expecting the photographer and crew? Do they understand the nature of the project and the duration of the photography?
No Yes
Is there a cleaning crew in the space after hours? Can they and the photographer work around each other?
No Yes
If models will be used, are they employees of the tenant or the architect?
No Yes
Do they understand what they may be required to do and to wear and how long they may be needed?
No Yes
Are model releases required? (This is especially important for children.)
No Yes
Who is responsible for meals and for supplying water, coffee and snacks?
Will a memo be sent to employees or tenants regarding advance cleanup and the assignment date and time?
No Yes
Is any union permission required for photography?
No Yes
Exterior Photography
Will a site plan be provided ahead of time?
No Yes
Is there any construction activity?
No Yes
Are there window washers on the building?
No Yes
Is any facility maintenance scheduled?
No Yes
Will the interior of the building be accessible to adjust window blinds and lights?
No Yes
Can customer or tenant parking be controlled?
No Yes
Will the Police Department be needed for parking or traffic control on public streets
No Yes
Do any government authorities require that permits be obtained?
No Yes
Landscaping and surroundings
Is the landscaping complete and mature?
No Yes
Are there any fountains? Who can control them?
No Yes
Are there any computer-operated sprinkler systems, and can the photographer control them?
No Yes
Will the photographer have access to exterior lighting and signage?
No Yes
Are there any decorations, signs or banners that need to be removed?
No Yes
Are the lights controlled by timers or photo sensors? Can they be manually controlled?
No Yes
Has a client representative checked the site recently for dumpsters, scaffolding, window stickers, fences, debris, graffiti or snow markers?
No Yes
Notes/Additional Considerations
