The most productive photography assignment is one with few surprises while on location. Delays, downtime and retakes are too often the cause of both unnecessary expense and hasty compromises that may lead to disappointing results. With this in mind, we has compiled a checklist that covers many of the details involved when photographing architecture and interior design.

 

    General Considerations
    Who will be the architect’s representative during the assignment?
    What is the site contact name and number?
    Is security clearance required? NoYes
    Is there a security department that must be notified about the assignment? NoYes
    Is parking available for the photography crew? NoYes
    Are certificates of insurance required? NoYes
    Who needs to receive them?
    Site access and security
    Where is the loading dock?
    Are there restricted hours? NoYes
    Will the photographer have total access or need keys to specific areas? NoYes
    Will the crew and equipment be able to get in or out after hours? NoYes
    Will a floor plan be provided? NoYes
    Will elevators be working? NoYes
    Does the photographer have access to ladders and dollies? NoYes
    Does the photographer have access to vacuum cleaners and cleaning supplies? NoYes
    Will the air-conditioning or heat be off during the assignment? NoYes
    Do special arrangements need to be made to keep the HVAC on or to turn it off? NoYes
    Will all alarms be off? NoYes
    Is there a secured place to store equipment during multiple-day assignments? NoYes
    What are the emergency phone numbers for assignments taking place during weekends or after hours?
    Illumination
    Does the photographer need approval to adjust interior, exterior and ambient light? NoYes
    Is the lighting computer-controlled? NoYes
    Are the lights controlled by motion sensors? NoYes
    Is all lighting operational and are the bulbs consistent within areas? NoYes
    Will spare bulbs be available? NoYes
    Can lights be manually turned on and off from a circuit breaker? NoYes
    Will the photographer have access to the circuit box? NoYes
    Is a building engineer or an electrician available if required? NoYes
    Are there windows in the space? NoYes
    Is there a way to control ambient light? NoYes
    Furniture and fixtures
    Do any decorations or signage need to be removed? NoYes
    Can desks be rearranged without permission? NoYes
    Will props or models be necessary? NoYes
    Does the photographer have permission/password access to turn on computer screens, television monitors and AV equipment? NoYes
    Must specific images be loaded into the devices in advance? NoYes
    Personnel
    Are the owner and the occupants expecting the photographer and crew? Do they understand the nature of the project and the duration of the photography? NoYes
    Is there a cleaning crew in the space after hours? Can they and the photographer work around each other? NoYes
    If models will be used, are they employees of the tenant or the architect? NoYes
    Do they understand what they may be required to do and to wear and how long they may be needed? NoYes
    Are model releases required? (This is especially important for children.) NoYes
    Who is responsible for meals and for supplying water, coffee and snacks?
    Will a memo be sent to employees or tenants regarding advance cleanup and the assignment date and time? NoYes
    Is any union permission required for photography? NoYes
    Exterior Photography
    Will a site plan be provided ahead of time? NoYes
    Is there any construction activity? NoYes
    Are there window washers on the building? NoYes
    Is any facility maintenance scheduled? NoYes
    Will the interior of the building be accessible to adjust window blinds and lights? NoYes
    Can customer or tenant parking be controlled? NoYes
    Will the Police Department be needed for parking or traffic control on public streets NoYes
    Do any government authorities require that permits be obtained? NoYes
    Landscaping and surroundings
    Is the landscaping complete and mature? NoYes
    Are there any fountains? Who can control them? NoYes
    Are there any computer-operated sprinkler systems, and can the photographer control them? NoYes
    Will the photographer have access to exterior lighting and signage? NoYes
    Are there any decorations, signs or banners that need to be removed? NoYes
    Are the lights controlled by timers or photo sensors? Can they be manually controlled? NoYes
    Has a client representative checked the site recently for dumpsters, scaffolding, window stickers, fences, debris, graffiti or snow markers? NoYes
    Notes/Additional Considerations